Reintegrating 1,500 workers annually across 26 offices in Sweden

Galaxen Bygg is a non-profit organization founded by the Swedish construction industry in 1986 to promote sustainable work environments in the construction sector. With 65 employees spread across 26 locations from Malmö to Luleå, their mission focuses on rehabilitation, recruitment, and occupational health and safety.

Their core work involves reintegrating disadvantaged workers back into the construction workforce. They help individuals who have experienced physical or mental health challenges find adapted employment that allows them to remain in the industry. Through rehabilitation coordination, training programs, and workplace health initiatives, they work to give workers a path back when they need it most.

Fredrik Gustavell, Communications Manager and IT coordinator at Galaxen Bygg, explains the situation they faced:

We had staff spread across 26 locations, and that created challenges in collaboration and how we could help each other. We were using different systems, clicking around multiple tabs to find the information coordinators needed.

The organization needed more than a standard CRM or recruitment system. Their work with adapted employment and rehabilitation meant they had significantly more complex documentation requirements than typical staffing agencies. They needed a solution that could:

• Handle detailed documentation for workers with various functional limitations and health adaptations
• Support systematic coordination between offices across the country to match workers with suitable opportunities
• Provide structured workflows for the matchmaking and employment process
• Track employment coverage and key performance indicators across all regions
• Consolidate information from multiple systems into one complete overview of reintegration operations
• Adapt as the organization added new services like apprenticeship placement

Standard software couldn't meet these specialized needs without forcing Galaxen Bygg to compromise on their rehabilitation processes or maintain workarounds across multiple disconnected systems.

Galaxen Bygg chose to build a custom workforce reintegration platform with Appfarm rather than adapt their unique rehabilitation workflows to off-the-shelf software. Working with two Appfarm developers, they built and implemented the complete solution in just seven weeks.

We decided which main environment we wanted to work in, and we wanted to invest in Appfarm. It's an impressively competent no-code system. It feels unique that there are essentially no limitations.

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The application brings together all aspects of their reintegration work into a unified platform:

Unified dashboard

A central overview displaying employment coverage and key performance indicators across all 26 offices and regions. Coordinators can filter by location and timeframe to spot trends and track the metrics that matter for their rehabilitation work.

Worker and employer libraries

Complete registration systems for both job seekers and employers with all the detailed documentation required for adapted employment placements. This consolidated what had been separate systems, creating a single source of truth for coordinator teams.

KANBAN-based matchmaking funnel

The heart of the application is a visual, structured workflow for moving opportunities through the matching process. When a new position opens—such as five carpenters needed—the system displays it as a project lead that moves through stages from initial contact to successful placement.

Coordinators can review candidates, favorite those who look promising, conduct interviews, and systematically work toward contract signing. The KANBAN view gives everyone visibility into where each opportunity stands and what actions are needed next.

AI-assisted scoring and matching

We've built in AI system support for matching, and we have more AI support coming.

The system uses OpenAI's large language models to suggest suitable matches based on worker capabilities, employer requirements, and adaptation needs.

We can make each other aware across the country about finding better matches between offices and workers and employers who are nearby, even if we might not see it from our internal structure.

Streamlined contract process

Once the right match is found, the system guides coordinators through contract generation with all the necessary terms, special arrangements, and employment percentages. Integration with Signicat enables electronic contract signing, and agreements can be tracked through to employment start.

Enterprise integrations

The platform connects to several external systems to enhance coordinator workflows:

• AddSystems for quality system documentation and processes
• Proff.se for accessing public company registry information
• OpenAI for AI-powered matching suggestions and analysis
• Signicat for secure digital contract signing

Flexible foundation

The solution is built to evolve with Galaxen Bygg's expanding services. When they were asked to add apprenticeship placement during development, the new functionality integrated seamlessly. School training visits will be added next, giving coordinators a complete overview of all their activities.

The application was developed based on user stories directly from matchmaking and project coordinators. Fredrik explains:

We worked extensively with user stories, input directly from the business. What questions do we ask during a matching, during a new lead? What do coordinators need to know? For example, does the company have a collective agreement, what type of company is it? We gathered all that information in the system, and it makes coordinators' everyday work much easier.

Since implementing their custom Appfarm platform, Galaxen Bygg has successfully reintegrated 2,000 workers into the Swedish construction workforce across hundreds of projects.

Measurable impact on workforce reintegration

The platform has become the operational backbone for Galaxen Bygg's mission. With systematic processes, complete documentation, and intelligent matching capabilities all in one place, coordinators can focus on what matters most: helping people find their way back to sustainable employment in construction.

Better collaboration nationwide

With everyone working in the same system with standardized processes, the 26 offices support each other more effectively. AI-powered suggestions help identify matching opportunities across geographic boundaries that coordinators might not have discovered on their own. The KANBAN view gives visibility into where each opportunity stands in the process.

Streamlined coordinator workflow

Information that previously required searching across multiple systems and tabs is now consolidated in one platform. The project lead funnel provides a clear structure for moving opportunities forward. Coordinators spend less time hunting for data and more time on the human aspects of rehabilitation and reintegration.

Fast implementation, lasting impact

The seven-week implementation timeline meant Galaxen Bygg could quickly transition to a more efficient way of working. Rather than a multi-year technology project, they had a working solution supporting their coordinators across Sweden within two months.

Room to grow

The flexibility of the no-code platform means Galaxen Bygg can continue evolving their services without starting over. When they added apprenticeship placement midway through development, it integrated naturally. As they add school training visit tracking and other services, the platform will adapt alongside their mission.

System as support, not obstacle

Rather than forcing their rehabilitation work to fit standard software, Galaxen Bygg built a solution that adapts to their mission. The result: 2,000 workers reintegrated into sustainable construction employment, with a platform that will continue supporting their work for years to come.

We want to focus on what we should do—we're people who should help people in the construction industry. Systems shouldn't cause problems or be an obstacle; they should be a support.