POB Entreprenør, a Norwegian construction firm, replaced manual resource planning through whiteboards, Excel, and PDFs with a custom solution to manage 100+ employees, 80 vehicles, and 300 projects. The resulting application provided real-time allocation, improved visibility, and increased efficiency.
POB Entreprenør
A custom solution for resource management, built from a template that accelerated the development process, giving a usable application in less than two weeks.
Managing resource planning with manual processes and static documents for more than 100 employees and 80 vehicles became unfeasible as projects scaled.
Appfarm
Construction
POB Entreprenør, a Norwegian construction company with more than 100 employees and over 80 vehicles, was dealing with inefficient and fragmented resource planning. Their system revolved around physical whiteboards and Excel spreadsheets.
Resource allocation decisions were documented manually, communicated via PDF exports, and distributed on their intranet Workplace. This often led to misunderstandings, delays, and an over-reliance on key individuals with access to the "source of truth."
The existing tools lacked real-time updates and weren’t built for collaboration. Furthermore, employee data, absence records, overtime work, and project details were scattered across multiple systems, including HR tools (Sympa), ERP systems, and SmartDok.
POB managed up to 300 projects simultaneously, and as projects scaled, manual methods became increasingly unsustainable. Tracking overtime, avoiding planning conflicts, and ensuring compliance with labor regulations, such as maximum working hours, added complexity and risk.
POB partnered with Appfarm to explore a more efficient, centralized, and future-proof approach. As Appfarm has a template for resource planning, they were able to get realize their projects even faster.
Through close collaboration, workshops, and iterative feedback sessions, POB tailored the module to fit their specific processes.
POB’s new resource planning system integrates directly with existing tools like SmartDok for project data, and Sympa for HR and absence data, ensuring a single source of truth across the organization.
The key capabilities of the solution include:
The interface was customized to support POB’s operational structure, including handling projects with frequent changes and different types of staffing needs.
Since adopting their new solution, POB has experienced measurable improvements in efficiency and control:
What started as a way to digitize a whiteboard has become a core operational tool, enabling POB to move from reactive planning to strategic resource management.
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